Member documentation

Leadership Manual 2020-2021

The Association of California School Administrators is the largest umbrella organization for school leaders in the United States, serving more than 17,000 California educators.

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Page 53 of 139

Association of California School Administrators ACSA TRAVEL INSTRUCTIONS Driving For the 2020‐2021 year automobile mileage is reimbursed at the rate of 57.5¢ per mile, but this amount should not exceed the air travel rate. Driving, rather than flying, is considerably less expensive if you're traveling 150 miles or less one way. Travel by air For members flying to attend meetings, ACSA will reimburse the cost of the following travel expenses (with receipts as appropriate): ● Mileage to/from the airport ● Airport parking ● Economy airfare ● Shuttle (preferred) or taxicab to/from airport (recommended for two or more members needing transportation to/from the airport.) ACSA will reimburse flights at the rate for Southwest airlines fares purchased 21 or more days in advance of scheduled meetings. ACSA will not reimburse Business Select fares. Flight arrangements ACSA asks that members fly only if it is the least expensive way to travel. ACSA also requests that members make flight arrangements such that they are able to attend the entire meeting. That is, flights should arrive no later than approximately 8:30 a.m. and depart no earlier than approximately 4:30 p.m. In order to make flight reservations in as cost saving and cost effective a manner as possible, members are asked to make their reservations as far in advance as possible. It is more cost effective to book reservations early and cancel in the case of an emergency than to book reservations at the last minute and pay a premium price. Therefore, members are asked to book their flights one month or more in advance of each meeting and no later than 21 days in advance of the meeting. Members are asked to book discounted fares available online. Reservations may be made directly: ● With carriers such as Southwest, JetBlue, America West/US Airways, United, etc. ● Or through discounted travel services such as CheapTickets, Expedia, Hotwire, Kayak,, Orbitz, Travelocity, TravelZoo, etc. 54

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