Member documentation

Leadership Manual 2020-2021

The Association of California School Administrators is the largest umbrella organization for school leaders in the United States, serving more than 17,000 California educators.

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Page 115 of 139

Association of California School Administrators EXPLANATION OF COMMITTEE/COUNCIL FORMS Committee/Council Meeting Attendance Sheet This form is to be completed after each meeting and sent to ACSA's Executive Associate. The Executive Associate will forward a copy to each region president and region consultant, informing them of the attendance of their representatives at committee/council meetings. Travel Expense Claim Expense claim forms for committee/council or special funding meetings are to be submitted to the committee/council liaison within two weeks of the event. Additionally, all receipts must be received by July 15th for the current fiscal year end of June 30th. The name of the committee/council or special project and the corresponding budget codes are required for processing. Please review with committee/council members the following: Expense for committee/council attendance is reimbursed by ACSA if not paid by district or employing institution: 1. Attach all itemized receipts to your expense claim. Meal receipts must be itemized and must indicate the names of the individuals consuming the meals if greater than one. If more than ten individuals, then the name of the event is requested. Credit card statements are not acceptable. If receipts are lost and a replacement cannot be obtained, please fill out a missing receipt form available on the ACSA website searchable under, "forms." 2. Every committee/council member's expense claim form must be approved by the chair/president and committee/council executive. 3. After the expense claim (with the appropriate signatures) is received by ACSA's Financial Services office, it normally takes two weeks to process. To expedite, all approved expense claims and their supporting receipts can be turned in electronically to 116

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