Member documentation

Leadership Manual 2020-2021

The Association of California School Administrators is the largest umbrella organization for school leaders in the United States, serving more than 17,000 California educators.

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Page 111 of 139

Association of California School Administrators LOGISTICS: MAKING COMMITTEE/COUNCIL MEETINGS HAPPEN Agendas and Backup Materials Committee chairs and council presidents generate the agendas for committee/council meetings. They may consult with their committee/council liaison, if they wish. The assistant to committees and councils can provide a roster or email addresses to the chair/council president for mailings to committee/council members. Chairs/council presidents may send agendas and other materials directly or may request the committee/council liaison to do so. All agenda and/or other email sent to committee/council members should also be sent to the board liaison and committee/council liaison. Inviting Special Guests to Committee Meetings Many committees/councils have occasional or regular guests, such as staff members from the California Department of Education or special speakers. Arranging for guests is the responsibility of the committee chair/council president, although ACSA staff may assist in identifying appropriate visitors. If the committee/council has a regular guest or liaison person, the assistant to committees and councils should be notified so the person can be added to the committee's/ council's roster and email list. If a special guest is to be paid an honorarium prior approval of the executive director is required. Materials for the Meeting Prior to each committee/council meeting the governance assistant will provide the chair/president with the following: ● Place cards — chair/council president should notify the assistant to committees and councils of any roster changes ● Attendance Sheet — to be returned completed to the governance assistant at the end of each meeting ● Travel Expense Claim forms — to be signed by the committee/council liaison 112

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